Stock levels

The shelf says four. RewireBox says nine. Somebody has been using the retail bottle on clients, or three went out on a sale nobody rang up, or a delivery got counted twice.

The number itself is the least interesting part. What makes it fixable is that every change is written down.

Reading the number

On the product list, the Stock column shows one of three things:

• A number — the on-hand count across every location.
• Out — tracked, and there are none.
• — — not tracked. No count is being kept, which is a setting, not a fault.

Open a product and the number breaks down by location, with the date each was last received.

Every way stock moves

Nine movement types, and knowing they're distinct is what makes the figures worth anything:

Movement	What it means
Received stock	a delivery arriving
Professional use	back bar — used on a client
Sale / Refund	written by the till, automatically
Recount	you counted, and this is the truth
Transfer in / Transfer out	between locations
Expiry write-off	out of date, thrown away
Other	none of the above

Sales and refunds record themselves. The rest come from Adjust stock on the product, which asks for the type first and then labels the quantity box to match — Quantity received, Quantity used, Quantity to write off.

The distinction that earns its keep is professional use. A litre of developer going through the back bar is stock leaving, but it isn't a sale, and a system that treated it as one would quietly destroy your cost of goods. Recording it as its own movement is what keeps retail margin and back-bar consumption separate.

The ledger

Inventory changes on the product page lists every movement: type, date, location, the quantity, and the on-hand figure it left behind. There's a filter by type.

That running "on hand after" figure is the useful part when you're reconciling. You aren't guessing which entry broke the number — you can see the point where the count stopped matching the shelf.