Hours into payroll

Time clock has exactly one output: a number of paid hours per person per day. Payroll picks that number up and turns it into money. Everything on this page is about the handover.

What becomes an hour

A card contributes its paid minutes to the Hours column when four things are true:

• it's closed — a shift with no clock-out has no length, and counts as zero;
• its task type is paid, or it has no task type at all;
• its clock-in falls inside the pay period;
• a manager hasn't rejected it.

That last one is worth reading twice. A card sitting at Pending counts. So does one that's Approved, and so does an ordinary kiosk punch that never entered the approval queue. Rejected is the only status that removes hours from pay.

A card is counted against the day it started. An evening shift that runs past midnight belongs to the day the person clocked in, which is also how the date filters on the time card table read.

Why the number matters

For a stylist on straight commission, hours are a record — useful for labour cost, irrelevant to their cheque.

For anybody hourly, or on pay the greater of hourly or commission, the hours are the pay. Each period compares the two and pays the larger, so the hourly rate is a floor under a quiet fortnight — and a floor that's built out of punches. A day that was worked and never clocked doesn't lower the floor a little. It removes that day from it.

Hours also decide the split in an hours-weighted tip pool, so a missing card there quietly moves money between people rather than just away from one.

Four checks before you close

Review, from the top of the Time clock screen, is the pre-flight.

Forgotten clock-outs lists shifts still running long after they started. Where the person had appointments that day, there's a proposed clock-out taken from the end of the last one — press the button and it's closed at that time. Where there's no booking to go on, it says Fix manually and you type the time. This card looks at open shifts from any date and deliberately ignores the range below it.

Overtime flags days over eight hours and weeks over forty, with how far over each one ran. It's advisory. RewireBox doesn't pay an overtime rate and doesn't pretend to — that's law that varies by state, and your payroll provider applies it. What this does is stop a 66-hour fortnight reaching payday without anybody having looked at it.

Unusual hours compares each person against their own normal, not against anybody else's. A stylist who works four-hour days isn't flagged for working four hours; they're flagged for the day that was twelve. Somebody with too few worked days to have a pattern yet is left alone rather than flagged on noise.

Pay-period brief takes one staffer and the range and writes their fortnight back to you in plain English, with the counts underneath — paid time, days worked, unpaid time, and how many cards are still open, pending or rejected. Generate it for anybody whose numbers you're unsure about. If the AI is unavailable you still get the figures, plainly labelled.

The dates at the top of the page drive Overtime, Unusual hours and the brief. They do not drive Forgotten clock-outs, and the page says so.

Then hand it over

Fix what the Review page found, then open Payroll and generate the period. The Hours column is the sum of exactly the cards you just looked at, and the payroll screen carries its own missing-time-card banner for the days inside that period — a second chance at the same question, asked where the money is.

On export, hours leave as decimals in the CSV — 7.5, not 7

— because that's what a payroll provider's import expects.