Block out time and set up regulars
Holding a stylist's time for something that isn't a client, and putting the clients who come in on a rhythm onto that rhythm automatically.
2 min readUpdated August 5, 2026
Not everything that takes up a stylist's day is a client. And not every client is a one-off. Both of these live behind the small arrow next to New appointment.
Blocking time out
Lunch, a team meeting, a training afternoon, a dentist appointment, a holiday. Anything where the answer to "can I book someone here?" is no.
- 1
Choose Block time from the dropdown — or click the empty slot first and pick it from there, which pre-fills the date and stylist.
- 2
Set who and when. The stylist, the date, and a start and end time.
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Say why, if it helps. The reason is optional and shows on the block itself. "Lunch" is worth typing; the team already knows what the striped band at 1pm means, but a block that says "Training — new colour line" saves someone asking.
- 4
Pick a colour if you want it to stand out from the other blocks.
Blocked time renders as a striped band that can't be booked over — not by you, and not by a client booking online.
Clients who come in on a rhythm
A colour every six weeks. A cut every four. A massage on the first Tuesday of the month. Rebooking these one at a time is a small tax you pay dozens of times a week, and it's the reason regulars fall out of the diary — one missed rebook and they're gone for three months.
Repeating appointment sets the whole run up at once:
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Pick the client, the service and the stylist, the same as any booking.
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Set the start. The date and time of the first one.
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Set the rhythm. Repeat every N days, weeks or months. Every 6 weeks. Every 28 days. Every 3 months.
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Set an end date, or don't. Leave it empty for an open-ended standing booking.
Each occurrence becomes a real appointment on the grid — not a ghost or a placeholder. So they show up in everyone's day, the client gets their usual reminders, and you can move or cancel any single one of them without touching the rest.
If a generated occurrence would land on a day the stylist isn't working, that one is skipped rather than forced. The series carries on from the next valid slot.
Common questions
Can a client book online over blocked time?
No. Blocked time takes the slot out of circulation everywhere, including online booking. That's the whole point of it.
How far ahead can a repeating appointment run?
You set the rhythm — every N days, weeks or months — and optionally an end date. The interval itself caps at 90 days, 52 weeks or 12 months, which covers every real-world booking rhythm and stops a typo generating years of appointments.
What happens if one of the repeats lands on a day off?
That occurrence is skipped rather than being forced onto a day the stylist isn't working. The rest of the series carries on as normal.
Can I change just one appointment in a series?
Yes — each occurrence is a real appointment on the grid. Move it, cancel it or edit it exactly as you would any other, and the rest of the series is unaffected.
Related articles
- Book an appointmentCalendar · Click a slot, find or create the client, add the services, book. Plus what happens when the slot you picked isn't ideal.
- Getting around the calendarCalendar · Day, week and agenda views, what the colours and pills mean, and how to filter the grid down to the people you actually care about.
- Move, cancel, and check out an appointmentCalendar · Everything that happens to an appointment after it's booked — walking it through the day, moving it, cancelling it, and sending it to the till.
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