When someone leaves

Someone hands in their notice on a Friday. There are two separate things you might want by Monday — them off the calendar, and them out of the software — and RewireBox has a different button for each.

Most of the time you want Terminate, because it does both.

Terminating

Three things happen at once. They stop being bookable and drop off the calendar. Their time-clock PIN is released, so they can't clock in and the number is free for the next person. And their login is revoked: they cannot sign in to your salon any more, and the session they had open on their phone stops working.

That last one is the part worth stating out loud, because the obvious assumption is that archiving a record and closing an account are separate chores. They aren't — one action does both, and there is no second screen you need to remember on the day somebody leaves.

What stays behind

Everything that already happened. Their past appointments stay on the calendar where they happened. Their sales stay in the sales list, attributed to them. Their commission and tips stay in the pay periods that have already run, and in the ones you haven't run yet — a stylist who leaves mid-period is still owed the work they did, so payroll still has them.

This is why the button says Terminate rather than Delete. Nothing is removed; the record is closed. Last quarter's report says the same thing next year as it does today.

They also stop taking up a seat straight away, so hiring their replacement doesn't need a plan change.

Taking away only the login

The other button lives in Who can sign in on the same page, and it's called Remove access. It does exactly one thing: revokes the login. The person stays on your staff list, stays bookable, and keeps everything.

That sounds like a strange thing to want until you've needed it. A stylist who keeps working but shouldn't have the app any more. A manager stepping back to the chair. Somebody whose account you want closed today while the paperwork catches up next week.

The confirmation says the quiet part: they stay on your staff list — remove them from Staff as well if they've left. Two buttons, because they're two different decisions, and folding them into one would make you use the wrong one about half the time.